Privacy Notice
Privacy notice policy
Manafab Limited, trading as Manafab Group
Last updated: February 2026
Who we are
Manafab Limited (company number 15865732), trading as Manafab Group, is a specialist recruitment business placing professionals in data centre and mission-critical construction across the UK, Europe and the United States. We are the controller of the personal information described in this notice.
Registered office: 25 Smithfield Avenue, Nottingham, NG9 3PD
Contact for anything privacy related: hello@manafabgroup.com, +44 7366 671451
This notice explains what personal information we collect, why, who we share it with, how long we keep it, and your rights. It applies to candidates, client contacts and anyone else who deals with us.
Our website
Our website does not collect personal information. There are no forms, accounts or tracking tools. If you email or call us using the details on the site, we handle what you send us as described below. Our hosting provider may keep standard technical logs (such as IP addresses) to keep the site secure.
Information we collect about candidates
We may hold:
- Your name, contact details and location
- Your CV, work history, qualifications, certifications and skills
- Current and expected salary, notice period and availability
- Right to work status and willingness to relocate or travel
- Notes from our conversations, including your career goals and role preferences
- Interview feedback and the outcome of applications
- References, where you provide them
We only collect sensitive information (for example health information needed to arrange interview adjustments) where it is necessary, and we will tell you when we do. We do not ask for criminal records information unless a client requires it for a specific role and the law allows it.
Where we get it from
- Directly from you, when you send a CV, apply for a role or speak with us
- Professional networking sites such as LinkedIn, where you have made your profile public
- Job boards and CV databases you have registered with
- Referrals from people who know you or from recruitment partners
- Clients, for example interview feedback
If we found you through a public profile or referral, we will point you to this notice the first time we contact you, and in any case within 1 month.
Why we use it and our legal basis
- To find you suitable roles and contact you about opportunities. Legal basis: legitimate interests. As a recruiter, it is reasonable for us to approach professionals whose experience matches roles we are working on, and you can ask us to stop at any time.
- To introduce you to clients. Legal basis: steps taken at your request before entering a contract, and your agreement. We will not send your CV or details to a client without speaking to you about the specific role first.
- To manage the recruitment process and any placement. Legal basis: legitimate interests and, where relevant, contract.
- To meet our legal obligations, such as record keeping under employment agency rules and tax law. Legal basis: legal obligation.
- To handle sensitive information such as health details for adjustments. Legal basis: your explicit consent, or employment law obligations.
Client contacts
We hold business contact details for people at client and prospective client organisations, plus notes of our dealings with them. We use these to manage our business relationship and to tell you about candidates and services relevant to your hiring. Legal basis: legitimate interests. You can opt out of marketing at any time.
Who we share it with
- Clients considering you for a role, once you have agreed to be put forward for it
- Recruitment partners we work with on shared searches, only for that role and under confidentiality
- Our service providers, who process data on our behalf under contract: Recruitly (our recruitment database), Microsoft 365 (email and file storage), and AI-assisted tools we use to help format CVs and draft candidate summaries
- Our accountants, insurers and professional advisers where needed
- Authorities, where the law requires it
We do not sell personal information.
Use of AI tools
We use AI-assisted software to help with administrative tasks such as formatting CVs and summarising experience. A person reviews this work, and no decision about you is made solely by automated means.
International transfers
Some clients, partners and service providers are based outside the UK, including in the European Economic Area and the United States. Where your information goes to a country without UK adequacy status, we use recognised safeguards, such as the UK International Data Transfer Agreement or Addendum, or the UK Extension to the EU-US Data Privacy Framework where the recipient is certified. You can ask us for details.
How long we keep it
Candidate information: 2 years from our last meaningful contact with you. After that we delete it or ask if you would like us to keep you on file.
Placement and invoicing records: up to 6 years, to meet tax and legal requirements.
Client contact information: for as long as we have a business relationship, and up to 2 years after our last contact.
Your rights
You have the right to:
- Access the personal information we hold about you
- Have inaccurate information corrected
- Have your information deleted
- Restrict or object to how we use it, including objecting to being contacted about roles
- Withdraw consent where we rely on it
- Ask us to transfer information you gave us to another organisation
To use any of these rights, email hello@manafabgroup.com. We will respond within 1 month. There is normally no charge.
Complaints
If you are unhappy with how we have handled your information, please contact us first at hello@manafabgroup.com and we will acknowledge your complaint within 30 days and deal with it without undue delay. You also have the right to complain to the Information Commissioner's Office (ico.org.uk, 0303 123 1113). If you are in the European Economic Area, you can complain to the data protection authority in your country.
Changes to this notice
We may update this notice from time to time. The latest version will always be on our website.